Two of my biggest fears on a film shoot are leaving props or equipment on location when we pack up, or forgetting to bring something in the first place. If you have an elaborate shooting day ahead with a lot to keep track of, then this Prop & Equipment list is for you.
The purpose of this list is pretty self-explanatory. If you’ve ever made a packing list for a vacation, you’ll know what to do with this template. I’ve included space for equipment, wardrobe items, makeup, props, as well as food and beverage, but you can modify this template in MS Excel as needed. To the left of every item, there are two check-boxes – one for packing-in and one for packing-out. Familiarize your crew with the items on the list, and make enough copies of this sheet to share with everyone who helps you pack up the equipment. If you have a lot of extra hands on set, put someone in charge of checking off each item as it goes back to your vehicle.
Some expendable items, such as food and drink, may not need to be packed up when you’re through, but in many cases you may be responsible for packing out the trash associated with these items. Ensuring you take everything home with you is a great way to maintain your inventory and your relationship with the owner of your shooting location.
I’ve added this template to the Templates and Freebies page, where you’ll also find storyboard templates and other production essentials.